Tall Tree Property Owners Association
60 Cypress Creek Drive • Mount Vernon, TX 75457 •  (903) 860-2694



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SEPTEMBER 12, 2017

Tall Tree Board of Directors met in Regular Session, September 12, 2017 at 5:30 p.m. in the Tall Tree Clubhouse located at 60 Cypress Creek Dr.

Call to Order:  President Harry Murray called the Tall Tree Board of Directors meeting to order at 5:28 p.m. 

Introduction of Guests:  Chris Glenz, Bill Miller, Ed Loutherback, Mike Morgan.

Roll Call of Officers: Board Members:  Harry Murray, President; Ed Claypool, Vice President (by phone); John Astrello, Second Vice President; Jody Williams, Architectural Control Committee Chairman, Sandy Stephens, Julie Boyd, Secretary, and Ridley Briggs.  Property Manager Anthony Nelson and Office Assistant Donna Gunn were also present.

Approval of August Minutes:  Approval of Minutes from August 2017.
President Harry Murray asked the Board for objections or comments to anything in the August 2017 Minutes.
Motion to approve by John Astrello, and seconded by Jody Williams.  Unanimously approved.

Property Owner Open Forum:  Harry Murray opened the floor for any discussion from Guests.
Chris Glenz spoke concerning recent Fireworks in the Meadow Area.  It was unknown if the people were Property Owners or Visitors, but the concern is that as dry as we have been, if a fire ever started, it probably could not be stopped before destroying some residences.  Anyone who sees fireworks being shot off in such a dangerous time or place, might consider speaking to the people or taking a picture of their license plate or even calling 911 since it is so dangerous.

Officer Reports:  Treasurer Report: Ridley Briggs

  • August Cash Flow report was presented to the Board.  Beginning Balance Operating account end of July was $93,331.95, Income August was $27,852.87 and Expenses were $13,150.63. Savings Accounts are approximately $143,262.05, which includes South Road Assessment, General Roads, Retaining Wall, Special Projects, and North Road Assessment.  The Month of August had a Cash Flow of $15,590.71.   
  • ACC Permit fee income Year to Date: $18,616.53.


  • C.D. Balances when added to the Savings Accounts balances, the total was $268,262.05


Committee & Other Reports:  

Maintenance:  Anthony Nelson

Retaining Wall repair began today, Road to be closed only one day to Residents. 

Property Manager Anthony Nelson hosted a meeting of the HOA/POA’s around LCS, and around 20 attended.  Good discussion and information shared by all; and especially regarding Road Work, the option of joining resources to allow a greater discount by sharing the expense of set-up/delivery/transport fees.


The Agenda lists “New Hire Requirements” for discussion, however, after posting the Job Opportunity on Work Force Website, a former Employee, Stephen Sherman, called to ask if he was eligible to return.  Anthony spoke to Thomas, and both agreed that Stephen was a good worker, and President Harry Murray agreed, so Stephen began working at Tall Tree on today, September 12, 2017.

Tall Tree received a Settlement Request from Blake Hunter in the North, He had purchased the 4 lots with the understanding that the previous owner would pay off the balance owed ($1,040.04) before the lots were transferred, and after paying the amount agreed for the lots, the previous owner refused to pay the balance off.  So, Mr. Hunter is requesting the Board to settle for the current billing cycle of $206.26 (25%).
Ridley Briggs motioned the amount of $206.26 be accepted as settlement for the amount owed, with the stipulation that the account must be kept current for 2 years or the full amount owed would be added back.  Jody Williams seconded that motion, and received unanimous approval.

Anthony Nelson also notified the Board about a culvert failure to the right of the North Gate Entrance, which allowed water to wash out under the concrete there.  Thomas and Anthony have both looked at the problem and Thomas will need to backfill the area that washed out, and have a concrete truck pour in and around frames that Thomas will have in place.  Ed Claypool said that sounded good except that weld wire or screen or steel also needed to be placed to give greater stability to the concrete. The price is estimated to be around $700.00 and does not require Board approval, as the cost will be coming from General Maintenance Roads.

For the two places opening on the Board, we have 4 Candidates this year.  Ed Loutherback, Michael Morgan, Brian Frierott, and Blake Hunter.  Ballots will be going out by Friday, September 15th, 2017.  The Annual Meeting will be October 21st, 2017.

Anthony Nelson also brought before the Board a suggestion from a Property Owner for a Book Trading Station.  If the Board approves this, it will be placed in front of the Clubhouse, and will be open for deposits and withdrawal’s of books that may be read and returned or deposited at the convenience of our Property Owners. The cost is estimated to be $325.00 and will be installed by Thomas.
Sandy Stephens motioned the Book Trading Station be purchased and installed by Thomas, and Jody Williams seconded that motion.  Unanimously approved.

Jody Williams spoke to the Board regarding her concern seeing kids, young kids, driving golf carts in Tall Tree.  After coming upon one turned sideways in the road, not knowing how to place the cart in reverse, she can see the danger presented without an adult in the cart. After discussion, the information will be distributed by e-mail to Property Owners; placed in the next Newsletter; and brought up in the Annual Meeting. 

Jody Williams also counted the number of trailers that were currently being stored and found that she counted many more than were being charged storage fees.  Thomas and Anthony will be auditing these trailers to determine if the owners were still Property Owners or if they had been abandoned.

Another idea Jody Williams presented was the need for a Spring and a Fall Cleanup Community wide.  She felt that two dumpsters would be needed to hold unwanted items, but the cost expended would be worth it to get rid of unsightly stacks. To be deferred for the next Board to decide and move on.




Jody Williams also suggested to the Board that since Don Swain monitored the Pool this year as Volunteer, and did not accept any payment, that she thought it a good thing to honor him at the Annual Meeting, and present him a gift of appreciation. (besides the Dr. Pepper) Her suggestion was for Golf Cart Seat Covers costing around $300.00. 
Jody Williams motioned that Golf Cart Seat Covers be purchased for Don Swain for his considerable service to Tall Tree Community, and Julie Boyd seconded the motion.  A card will also be obtained for Board Signatures.  Unanimously Approved.

Adjourned:  6:45 p.m.

Submitted by:  Donna G Gunn
                         Office Assistant