Tall Tree Property Owners Association
60 Cypress Creek Drive • Mount Vernon, TX 75457 •  (903) 860-2694



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                                            TALL TREE POA BOARD MEETING
                                                     November 14, 2017

Tall Tree Board of Directors met in Regular Session, November 14, 2017 at 5:30 p.m. in the Tall Tree Clubhouse located at 60 Cypress Creek Dr.

Call to Order:  President John Astrello called the Tall Tree Board of Directors meeting to order at 5:30 p.m. 

Introduction of Guests:  Kenneth McGee, Jesus & Norma Romo, Gary and Dennita Burrow, Patrick & Siri Ahearne.

Roll Call of Officers: Board Members:  John Astrello, President; Ed Claypool, Vice President; Michael Morgan, Second Vice President and Architectural Control Committee Chairman, Sandy Stephens, Julie Boyd, Secretary, Ed Loutherback and Ridley Briggs, Treasurer.  Property Manager Anthony Nelson and Office Assistant Donna Gunn were also present.

Property Owner Open Forum:  President John Astrello opened the floor for any discussion from Guests.
Patrick Ahearne asked if there was any P.O.A. Covenant or Restriction as to how close anyone can park or place something to their Property Line?   Property Manager Anthony Nelson responded that Tall Tree has a 5’ easement on either side of a property line that restricts permanent structures and 10’ from the back of each property. No permit is required to store your boat or vehicle on your own Property, but any vehicle must be currently licensed and be in running condition.

Approval of September Minutes:  Approval of Minutes from September 2017.
President John Astrello asked the Board for objections or comments to anything in the September 2017 Minutes.
Motion to approve by Ed Claypool, and seconded by Sandy Stephens.  Unanimously approved.

Officer Reports:  Treasurer Report: Ridley Briggs

  • October Cash Flow report was presented to the Board.  Beginning Balance Operating account end of September was $99,845.73, Income October was $8,368.11 and Expenses were $59,498.54. Savings Accounts are approximately $178,273.30, which includes South Road Assessment, General Roads, Retaining Wall, Special Projects, and North Road Assessment.  The Month of October had a Cash Flow of $52,128.06 which includes a transfer of $42,950.00 from the Operating Account to the Road Assessment Accounts.
  • ACC Permit fee income Year to Date: $27,457.23.


  • C.D. Balances when added to the Savings Accounts balances, the total was $303,273.30.


Committee & Other Reports:  

Maintenance:  Anthony Nelson introduced Mr. and Mrs. Burrow again, and noted that a Fee Settlement Requested had gone to the Board Members by e-mail.  They are attempting to purchase two lots in Tall Tree South, Section 3.  The current owner has a past due balance of $2040.00 and the Burrows are offering $350.00 to settle which is approximately the fees for two lots in the South in one 6 month period. 

Ridley Briggs motioned that Tall Tree accept the offer of $350.00 as payment in full for past due fees, and Ed Loutherback seconded the motion.  Unanimously approved by polling of Board Members.  Sandy Stephens welcomed the Burrows, saying how glad we are they have chosen Tall Tree to retire, and hoping they will take advantage of opportunities to serve on Committees and the Board if they choose to do so.

Another agenda item that Anthony had forwarded to President John Astrello was an e-mail regarding a Neighbor who’s boat was parked in the line of sight of their Neighbors view of the Lake.  Tall Tree currently has no restriction for restricted view of the Lake except for fences.  The Board offered to place a reminder in the next Newsletter that Tall Tree does offer parking for Boats and Trailers near the Maintenance Barn at the very low cost of $20.00 annually, and to remind Residents to be considerate of their Neighbors when parking large vehicles close to the property line that might restrict Line of Sight of the Lake. 

Road Repair:  Ed Claypool has noticed some soft spots on current roads and after speaking to Anthony Nelson about the availability of Maintenance to be able to repair these places, especially since mowing has slowed down due to cooler weather.  Tall Tree has approximately $4250.00 left in 2017 General Road Repair Budget, and that can be used to repair and prepare for planned Road Work until 2018 Budget has been approved.  Ed Claypool hopes that by the December Board Meeting, a proposal for Roads to be improved and repaired will be decided on and be presented to the Full Board for voting. Crack fill is done by Tall Tree Maintenance Staff, and as long as temperature is correct, focus will be on Red Oak, Fawns Crossing, and 2 Chip Seal Roads in that area.

President John Astrello asked about limits for spending for the New Board information; Anthony Nelson answered that the President can approve an amount of $1000.00 or less; the President and One other Board Member up to $2000.00; and all amounts above that must be approved by the Full Board. 

Ed Loutherback spoke about items that will be on the upcoming Newsletter, and displayed 4 items he has thought about that directly affect the day to day function in Tall Tree. Restraining of Pets by leash or yards; Feral Hogs; Trailer Storage; Current Contact Information updated to Tall Tree Office.  After Board discussion, another item will be added, Being Neighborly.  These topics will be included in the upcoming January Newsletter to be mailed out to every Property Owner.

Committee Structure Revision:  John Astrello commented regarding upcoming changes to encourage Round Table Discussion and comments to improve ideas and initiatives to improve Tall Tree, to use resources and experience and monies wisely. For instance:  Road Committee Board Members, Ed Claypool & Ed Loutherback and Property Owner Charles Dunkin who all have considerable experience in this area.

Beautification of Tall Tree especially in the front entrance, including Tennis Courts & Basketball Court, Flower Beds, Pool Seating, Bathroom updates at the Pool area is an area where many Residents and Board Members can suggest ideas and resources to handle in a more productive and cost-efficient way.

Budget:  John Astrello would like the Board to meet ahead of the regular Board Meeting on December 12th and spend time planning the 2018 Budget for Tall Tree.  It would need to be a Closed Meeting, and it would also include End of Year Reviews for Personnel and Salary’s.  He suggested the Board meet December 11th in an Executive Session for about 3 hours or so, and Tall Tree would provide snacks and drinks for that meeting.  



Ed Loutherback mentioned that during the day, there were activities planned, so the Clubhouse would probably not be available until around 4:30 p.m. or so.

Roundtable Discussion:  Ed Loutherback mentioned the Fact Sheet that he had gathered up and e-mailed to all the Board, and suggested that something similar and even more information regarding every day & year information required to maintain and live in Tall Tree Community and in Franklin County Water District rules.

Sandy Stephens had attended the Tall Tree Ladies Club meeting and enjoyed the Fellowship and camaraderie of the Tall Tree Ladies who were there. She heard comments and information that could be very helpful to the Board in Future Planning.

Ed Claypool mentioned that the Road Committee would become very busy deciding what roads would be most needful for resurface using the funds Tall Tree has available to use, with the intention of being able to get plans set early in 2018 and get bids out making sure a Contractor is secured before everyone is taken.  Anthony Nelson commented that due to the meetings held with other P.O.A.’s in our surrounding area wanting to be included (possibly) in any Contract Negotiations with Road Contractors, these P.O.A.’s are waiting for our information and plans before making a decision regarding their own.  This could help Tall Tree considerably and the other P.O.A.’s by reducing the rate by presenting a larger Contract.

Ridley Briggs commented regarding the trash found on Tall Tree roads and ditches.  He has been picking up bottles and cans and basically trash alongside the streets especially after the week-ends.  And he again asked Ed Loutherback to add something in the Newsletter regarding Neighbors being thoughtful of others beside them as to sight restriction of the Lake. 

Julie Boyd mentioned improvement of Pool Area to include better seating and maybe umbrellas for shading.  General improvement of Pool Area including Bath Houses.

And at the Meeting’s end, Mr Jesus Romo mentioned that the Trash Trucks were now leaving an oil slick anytime they stopped to pick up his trash.  And John Astrello and others had noticed that also, and Anthony said he would give them a call about the oil.  The trucks coming in now are already the new company, and no longer Tabor. 

Mr. Burrows then asked about having a garage built at the back on a property and being able to store his things there instead of having to pay $100.00 a month to store their things.  Anthony was able to respond that the Lake Authority requires a house to be dried in before building a stand along garage.

Adjourned:  6:45 p.m.

Submitted by:  Donna G Gunn
                         Office Assistant