Tall Tree Property Owners Association
60 Cypress Creek Drive • Mount Vernon, TX 75457 •  (903) 860-2694
 

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                                              TALL TREE POA BOARD MEETING
January 14, 2020

Tall Tree Board of Directors met in Regular Session, January 14, 2020 at 5:30 p.m. in the Tall Tree Clubhouse located at 60 Cypress Creek Dr.

Call to Order:  Vice-President Mark Jackson called the Tall Tree Board of Directors meeting to order at 5:30 p.m. 

Introduction of Guests:  Jim & Marie Flanders, Cathy Hancock, Tammy Bothwell, and Glen Howard were in attendance.

Roll Call of Officers:  Secretary Michael Morgan called roll:  Vice-President Mark Jackson, Treasurer Secretary Jim Hancock, Ed Loutherback (Roads), ACC Lead Chris Glenz and Committee Member John Bothwell present. President Bill Miller absent.  Property Manager Anthony Nelson and Office Assistant Donna Gunn were also present. 

Approval of December 2019 Minutes:  Vice President Mark Jackson asked for Board approval for the December 2019 Minutes.
Motion to approve made by Michael Morgan, and seconded by John Bothwell. Unanimously approved.

Property Owner Open Forum:  No response from Guests

Committee & Other Reports:  
Officer Reports: 
Treasurer Report:  Treasurer Jim Hancock reported the Financials in the meeting.       
November 30th Bank Balance was $34,829.04 plus income of $11,867.55 in December less expenses of $26,167.38 and outstanding checks of $2,963.16 brought the December 31st, 2019 Statement Balance to $17,566.05.  The Cash Flow was $ -17,262.99 for the month of December. Total all accounts (C.D.’s; Savings; Checking) is $345,571.16.  A short summary of the Budget vs. Actual for 2019 shows Tall Tree P.O.A. in great shape to begin 2020, some of that because of Collection Efforts for delinquent accounts.  Property Manager Anthony Nelson provided a summary of unexpected expenses required in 2019. i.e. Bathhouse pump, Filter & floors, and air conditioner for the Clubhouse. The 2020 Budget was constructed based off Income and Expenses from 2019 plus known needs for the Community of Tall Tree. Latest update for North Roads payback for Road Work done in 2018 in order to get reduced price – remaining deficit is $33,450.70.

ACC Report: ACC Lead Chris Glenz reported ACC Permit Fees for December is $3,326.25 which included one fine. She feels the revamp of the Fee Schedule has been a great help, as Home Improvements are encouraged with the new Schedule.

Board Approvals: Road Committee Member Ed Loutherback said the RFQ’s have been researched and formed. 
Jim Hancock motioned that RFQ’s should be sent to Contractors for bids, and Michael Morgan seconded the motion. Unanimously approved.

 

 

 

 

Property Manager Anthony Nelson told the Board that two Contractors had already offered Ditch Work at $2.00 ft. at a minimum of 5000 ft to get the price, and the money for Ditching would come out of Budget for Paving. Ditching should be done with a Grade all Excavator and not a backhoe. Because the Ditch work will be done by a Contractor, a reduced amount of paving may be done to stay with the budget.
Jim Hancock motioned that Ditch work will cost no more than $2.00 per linear foot and contracting no less than 5000 linear feet to keep prices down, and Property Manager Anthony Nelson has permission to negotiate a contract at this price.  Michael Morgan seconded the motion. Unanimously approved.

Property Manager Anthony Nelson spoke regarding the upcoming Electrical Project in the Tall Tree Office. Some of the wiring in the Tall Tree Office is done with lamp cord wire. Three Bids had been received, $2,300.00; $1,800.00; and $1,144.00. Outlets and wiring are to be replaced.  Element Electric Service submitted the low bid.  If anything found is unexpected and needs to be corrected, the Board can discuss by e-mail.
Ed Loutherback motioned that the bid from Element Electric be accepted and contracted, and that the job be done as quickly as possible. John Bothwell seconded the motion.  Unanimously approved.

New Business:  ACC Lead Chris Glenz requested the Board consider issuing 202 Keys to all the Board.  The 202 Keys will open the Pool Gate, to the Dumpster, and access the Power Box for all gates. Discussion also included keys for the Club House and Pool Houses.

Property Manager Anthony Nelson presented the needed signature cards to the Board Members. This will add current Board Members to the Signature Cards at the Tall Tree’s Bank.

Board met in Executive Session

 

Adjourned 6:04 p.m.

Submitted by:  Donna Gunn
Office Assistant